University of Texas Archivist
University of Texas Archivist
Job Posting Title:
University of Texas Archivist
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Hiring Department:
Dolph Briscoe Center for American History
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
UT MAIN CAMPUS
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Job Details:
General Notes
You will be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of university faculty and staff, thereby enhancing the student experience. If you are the type of person that wants to know your work has meaning and impact, you will like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:
Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
Voluntary Vision, Dental, Life, and Disability insurance options
Generous paid vacation, sick time, and holidays
Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds
Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Robust free training access through LinkedIn Learning
Expansive employee discount program including athletic tickets
Free access to UT Austin's libraries and museums with staff ID card
Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards .
Must be eligible to work in the US on a full-time basis.
Purpose
The Briscoe Center for American History seeks a highly skilled and collaborative archivist who will be responsible for the appraisal, acquisition, arrangement, description, preservation and access to the University of Texas Archives, including historically valuable official records of the University, personal and professional papers of faculty and other significant individuals and campus organizations from its history. In alignment with the Center’s workflows and archival best practices, the University Archivist will manage acquisition of University archival collections, in all formats; create and improve finding aids and other archival documentation of the University archives; and broaden the accessibility of and facilitate research within the University Archives, notably with campus partners. The University of Texas Archivist will report to the Director of UT History.
Responsibilities
Appraise, acquire, arrange, describe, preserve, and provide access to University history related records of enduring and historical value in all formats according to professional standards and best practices.
Identify gaps in the University’s institutional records and collaborate with campus partners, particularly UT Records and Information Management Services, to encourage the timely transfer of institutionally significant materials. Actively seek out and document underrepresented voices, groups, communities, and events across the university and the university’s history.
Meet and communicate with donors and institutional partners to facilitate collection development and the acquisition process, and assist in transferring archival collections to the Center. Pick up university-related archives and collections on campus and in the Austin area, as well as arrange for the transfer of those outside the Austin area (with some occasional travel as needed).
Draft deeds of gift for donors. Write letters of acknowledgment for gifts. Work with Briscoe Center’s development team to process gift paperwork.
Collaborate with digitization unit to facilitate digitization process for selected UT archival materials.
Recruit, train and supervise student interns.
In conjunction with the University Historian, promote and create awareness of the University Archives by maintaining productive relations with the University community. Facilitate research and provide reference assistance to users of the University Archives collections, notably for campus partners and on behalf of University-wide priorities. Work in compliance with the Texas Public Records Act, UT Records Retention Schedule, FERPA and other legalities that apply to University records.
Participate in center-wide activities and working groups. Work in the reading room regularly and respond to reference inquiries from a wide variety of individuals and entities.
Collaborate with University Historian in generating work product to promote the archives. Contribute to a range of University history initiatives, including updating online presence for the archives and active promotion of use of the collection.
Required Qualifications
Master’s degree in Library and Information Science/Information Studies with a concentration in archival enterprise. A minimum of two years of archival experience with processing collections, creating finding aids, and producing other collection management tools in a special collections and archives environment. Familiarity with metadata standards relevant to archival collections. Strong commitment to and enjoyment working with donors, students, faculty, and the public. Ability to manage multiple internal and external relationships. Strong time management and organizational skills. Strong problem-solving skills. Professional demeanor. Excellent skills in Excel and Word.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Bachelor's degree in history and/or demonstrated knowledge of US History. Certified archivist designation. Experience processing large archival collections. Experience with born digital records. Experience making selections for digitization projects or for general curation purposes. Demonstrated ability to manage projects and tasks in a complex and dynamic environment and to work effectively with internal and external stakeholders. Demonstrated initiative and ability to work independently, as well as part of a team. Experience working collaboratively with staff. Successful record of communicating clearly and effectively, in writing and in person. Excellent ability to maintain professional demeanor in all interactions with the public and center personnel, including interactions with a diverse group of individuals at all organizational levels, both inside and outside the University. Demonstrated ability to create solutions and maintain a productive work environment.
Driving Required
This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).
Salary Range
$55,000
Working Conditions
May work around standard office conditions
Repetitive use of a keyboard at a workstation
Use of manual dexterity
Climbing of step-stools
Lifting and moving up to 50 lbs.
Will be exposed to book dust and book mold.
Work Shift
Monday through Friday with occasional evenings and weekends.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
E-Verify Poster (English) [PDF]
E-Verify Poster (Spanish) [PDF]
Right To Work Poster (English) [PDF]
Right To Work Poster (Spanish) [PDF]
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA
https://utaustin.wd1.myworkdayjobs.com/en-US/UTstaff/details/University-of-Texas-Archivist_R_00029278?q=archivist