County of Contra Costa

County of Contra Costa
Records Archive Manager
SALARY
$47.64 - $57.90 Hourly

$3,810.96 - $4,632.25 Biweekly

$8,257.08 - $10,036.54 Monthly

$99,084.96 - $120,438.48 Annually

LOCATION
Martinez, CA

JOB TYPE
Permanent Full-Time

JOB NUMBER
EAGA-2023A

DEPARTMENT
Clerk - Recorder

DIVISION
Recorder

OPENING DATE
05/26/2023

CLOSING DATE
6/16/2023 11:59 PM Pacific

FLSA
Exempt

BARGAINING UNIT
ZA

The Position
Why join the Contra Costa Clerk-Recorder’s Office?
Are you passionate about preserving historical records? Do you have experience managing archival collections? If so, we have an exciting opportunity as a Records Archive Manager. We currently have one vacancy in our Clerk-Recorder’s office.
 
The Contra Costa County Clerk-Recorder’s Office is located in the heart of downtown Martinez, but we do not let the physical confines of the building define our provision of services. We pride ourselves on developing innovative programs that allow us to bring our services into communities and to our customers, such as performing ceremonies at sites that highlight the County’s landmarks and majestic beauty, being present at school sign-ups and sports leagues registrations to issue needed birth certificates and partnering with the DMV to issue onsite vital records for Real ID applicants. Customer service hours are extended during the summer months to provide the public with additional service times.
 
In this role, you will be the key person responsible for managing the Clerk-Recorder's archive facility, ensuring that historical records are preserved and made available to the public. You will work closely with the Assistant County Clerk-Recorder and other staff members to establish policies and procedures that ensure the proper handling and maintenance of archival collections.
 
If you have experience managing archival collections, supervising staff, and coordinating public access to records, then we want to hear from you! This is an exciting opportunity to make a difference in your community by preserving the history of this region.

We are looking for someone who is:

Independent and can work well on their own 
Organized and detail-oriented 
Interested in history and the management of information
Skilled in research 
Tenacious and can see a project to fruition  
 
What you will typically be responsible for:
Developing and implementing the Clerk-Recorder archival program
Establishing the archival records management program goals, policies, and procedures
Ensuring maintenance and preservation techniques are in compliance with legal, policy, and procedural requirements
Assisting in the development and administration of the annual operating and project budgets
Managing the archives facility and monitoring the environmental and storage conditions
Processing collection holdings and creating finding aids
Preparing division-related statistics and reports
Researching and recording the origin and historical significance of archival materials
 
A few reasons you might love this job:
You will work with a diverse group of dedicated and outgoing individuals
9/80 schedule may be available 
You will have ample learning opportunities to develop your knowledge, skills, and abilities
You will be essential to the preservation of records for historical purposes
 
A few challenges you might face in this job:
Learning and interpreting complex state laws, regulations, policies, and procedures that pertain to archiving and preserving records
Dealing with many different formats of files and records and ensuring equity in accessibility
Budgetary restraints to accomplish goals

Competencies Required:
 
Critical Thinking: Analytically and logically evaluating information, propositions, and claims
Innovative Problem Solving: Identifying and analyzing problems in order to propose new ways to do business
Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations
Manual Dexterity: Using senses, hands, and fingers in manipulating objects quickly and efficiently
Using Technology: Working with electronic hardware and software applications
Attention to Detail: Focusing on the details of work content, work steps, and final work products
Displaying Ownership and Accountability: Holding self and others accountable for measurable high-quality, timely, and cost-effective results
Presentation Skill: Formally delivering information to groups
Writing: Communicating effectively in writing
Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships
Involving Others (Engaging Teams): Engaging others for input, contribution, and shared responsibility for outcomes
Visionary Leadership: Taking a long-term view and building a shared vision with others; acting as a catalyst for organizational change
Managing Organizational Complexity: Maneuvering through complex political situations and functions within the organization
Project Management: Ensuring that projects are on-time, on-budget, and achieve their objectives

To read the complete job description, please visit the website, www.cccounty.us/hr 

The eligible list established from this recruitment may be used to fill future openings for up to six (6) months.
Minimum Qualifications
License: Possession of a valid California motor vehicle operator's license. Out of state valid motor vehicle operator's license will be accepted during the applicant process.
 
Education: Possession of a master’s degree from an accredited college or university with a major in archival studies, library science, history, or a closely related field.
 
Experience: Five (5) years of full-time (or the equivalent of full-time) professional-level experience in an archives or manuscript repository, library, museum, or other cultural heritage institution; at least one (1) year must have been in a supervisory capacity.
 
Substitution for Education:  Additional qualifying experience of the type described above may be substituted for the required education on a year for year basis, up to a maximum of six (6) years. Certification by the Academy of Certified Archivists (CA) or the Institute of Certified Records Managers (ICRM) may substitute the required major. No substitution is allowed for the required supervisory experience.

Selection Process
Application Filing and Evaluation: Applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process. 
Virtual Interview: This will be a virtual assessment utilizing an on-demand video interviewing system that will measure candidates' competencies as they relate to the job. In the assessment, candidates must achieve an average passing score of 70% or higher on each of the competencies and an overall passing score of 70% or higher. These may include but are not limited to: Critical Thinking, Legal & Regulatory Navigation, Attention to Detail, Displaying Ownership & Accountability, and Writing. (Weighted 100%)
Departmental Hiring Interview: TBD
 
 Tentative Dates:
Virtual Interview: June 21 - 25, 2023
 
Meeting the minimum qualifications does not guarantee an invitation to participate in the selection process.
 
The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices.
 
For recruitment-specific questions, please contact Alycia Leach at Alycia.Leach@hrd.cccounty.us.  For any technical issues, please contact the GovernmentJobs’ applicant support team for assistance at +1 855-524-5627.

COVID-19 VACCINE REQUIREMENTS
Please note that as of August 24, 2021, Contra Costa County enacted a mandatory COVID-19 vaccine requirement for employees. Proof of full vaccination will be required of all employees, including new hires. The policy requirements can be found here: https://www.contracosta.ca.gov/DocumentCenter/View/72164/2021824-Mandatory-Vaccination-Policy-PDF?bidId=

CONVICTION HISTORY
After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources Department will contact you to schedule a fingerprinting appointment.
 
DISASTER SERVICE WORKER
All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

EQUAL EMPLOYMENT OPPORTUNITY
It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.
https://www.governmentjobs.com/careers/contracosta/jobs/newprint/4046744