Clerk of Civil District Court for Orleans Parish

Certified Archivist
Clerk of Civil District Court for Orleans Parish
New Orleans, LA
Job Details
Full-time
$40,000 - $60,000 a year
Full Job Description
Certified ARCHIVIST - NOTARIAL ARCHIVES

General Responsibilities

Applicants must be a certified Archivist.

In general, the Civil District Court/Notarial Archives Archivist sees to the balance of preservation of and access to the records of the Land Division of the office of the Clerk of Civil District Court for the Parish of Orleans. When called upon, the Archivist also makes recommendations for preservation of and access to the records of the Civil Division. After observation and study of the Archives and Civil systems, the Archivist should create a general plan for the office in the areas of preservation and access. At the conclusion of each year, the Archivist should submit to the Clerk an annual report on the activities and records received by the office, comparing the progress of activities to the general plan for the office and suggesting priorities for the upcoming year.

Preservation in General

Manage the protection of documents from the time of filing through indexing, binding, storage and use in reading rooms. Keep records on storage capacity of office. Allocate space for both incoming acts and existing bound volumes.

In cooperation with staff conservationists, oversee program of conservation and repair of notarial bindings, and pages, conveyance and mortgage volumes and pages, and Civil District Court case files.

In cooperation with Deputy Clerks for Conveyance, Mortgage, and Civil Divisions, make recommendations for preservation, repair, and storage of Conveyance and Mortgage volumes and Civil District Court records. This will include devising a plan for these offices to follow, assisting with its execution, and reporting on progress.

Report to the Clerk on preservation needs of collection. Recommend procedures and preservation projects, assessing costs.

Oversee management of user community. Observe system of use and copying for areas of weakness. Plan for security of records.

Make disaster plans for office, allocating tasks for categories of staff. Oversee execution of plan in time of emergency. Order and maintain supplies for plan.

Perform other duties as assigned or required.

Access in General

Become completely familiar with Archives collection, history of office, notarial and civil law procedures, and methods of title research.

Devise and maintain reference services for research community, both in person and via Internet. Oversee reference and outreach services on both 3rd and 5th floors.

Study, expand, and correct finding aids where needed. Assign staff projects in this area.

Oversee completion of volume-level inventory of collection on 3rd, 4th , and 5th floors of office. Including conservation, size and condition of each volume. Assign staff projects in this area for less busy blocks of time. Minimum Requirements include:

Must be a certified Archivist.
A Master’s degree in Library and Information Science, Archives and Special Collections, Archival Studies or certification in an equivalent field of study.
Minimum of eight years of experience in an office, including supervisory experience, or an equivalent combination of education and experience.
Job Type: Full-time

Pay: $40,000.00 - $60,000.00 per year

Schedule:

8 hour shift
Monday to Friday
Work Location: In person
https://www.simplyhired.com/job/JISs4b7XSUcmTSb3BEKe7MTxrMCGcOqTikfda90nH65kVEWpGEiF4w