University of Texas at El Paso

Librarian-Asst Head of Special Collections
University of Texas at El Paso
El Paso, TX
Type: Full-Time
Posted: 04/28/2023
Category: Libraries
FLSA Status
Exempt

Posting End Date
Open until filled

Earliest Start Date
May 1, 2023

Salary
$43,000 Annually

Commensurate with education and experience.

Hours per Week
40.00 Standard from 8:00 AM to 5:00 PM; flexibility required on evenings and weekends

Hiring Department
Library

Please Note
Note: The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. Must possess a valid driver's license issued by the State where the applicant resides and must be insurable as defined in the UT System UTS 157, as applicable to the performance of essential duties and responsibilities of the position.

Required Application Materials
A resume, cover letter, and a list of 3 professional references will be required to apply.

Please submit all documents in a single PDF file to be considered.

Purpose of Position
Responsible for accessioning, preserving, and processing photograph and manuscript collections. Makes collections more accessible by creating and editing finding aids and promoting Special Collections holdings. Utilizes new technologies to make selected materials accessible in digital formats and creates and edits appropriate metadata. Trains and supervises students, interns, and volunteers in inventorying manuscript materials and other tasks. Provides reference service in Special Collections and specialized library instruction to undergraduate and graduate classes. Assists with creating exhibits and with other special projects. Assists in overall management of the department and occasionally works evenings and weekends

Essential Functions
Responsible for accessioning, preserving, and processing photograph and manuscript collections; participates in acquiring and managing book collections.

Maintains and improves access to the manuscript and photograph collections by creating and updating holdings and accession records, catalog records, and finding aids.

Supervises students, interns, and volunteers in processing manuscript and photograph collections.

Works with members of the University and El Paso/Juárez communities or vendors to acquire primary source materials.

Participates in preservation activities, including preparation of preservation supply orders.

Selects new or rare books for purchase and evaluates gift books in certain subject areas.

Helps to maintain security and physical control over the collections.

Participates in planning, management, and public service activities of Special Collections.

Provides reference assistance to students, faculty, and other patrons using the collections.

Assists in the development and implementation of departmental policies and procedures.

Participates in training and supervision of staff, student assistants, and volunteers.

Provides specialized instruction to classes using Special Collections materials.

Serves as department head in absence of Head of Special Collections.

Participates in public relations and outreach activities.

Helps to prepare brochures, bibliographies, social media posts, and guides to the collections.

Participates in the creation and coordination of exhibits and special events.

Participates in professional activities such as library wide projects and committees, and regional or national organizations dealing with libraries, archives, and special collections.

Serves on committees as needed.

Performs other duties and participates in special projects as assigned.

Complies with all State and University policies.

Other duties may be assigned.

Carries out supervisory responsibilities in accordance with the organization's objectives, policies and applicable laws.

Required Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

M.L.I.S. from an ALA accredited institution, or master's degree in a related field such as public history.

No minimum experience required.

Preferred Qualifications
Desirable Experience or background:

Experience in an academic library, manuscripts repository, or archives.

Must meet basic computer competencies.

Formal training in archival management and description.

Experience as a professional archivist or special collections librarian.

Experience or training in the preservation of art works, books, paper documents, and photographic materials.

Experience preparing exhibits and brochures.

Supervisory experience.

Certification by the Academy of Certified Archivists.

Skills and Knowledge:

Excellent written and oral command of English.

Excellent interpersonal skills, including the ability to interact well with co workers, the university community, donors, and library patrons.

Knowledge of preservation procedures for library and archival materials.

Knowledge of descriptive standards for manuscript collections, photographs, and bibliographic materials.

Proficiency in the use of personal computers, especially word processing and database applications.

Familiarity with standards for digitizing materials for access.

Familiarity with imaging technologies.

Familiarity with encoded archival description (EAD).

A working knowledge of Spanish is highly desirable.

Familiarity with the history and culture of the U.S. Mexico border region is desirable.

Familiarity with academic research methods.

A second master's degree or doctorate in a related field.

Working Conditions
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must frequently sit; use hands to feel; and reach with hands and arms. The employee must regularly walk and stand; and talk or hear. The employee must lift and move up to 15-20 pounds.

Must be able to retrieve book and archival materials from high and low shelving.

Must be able to tolerate occasional exposure to dust and mold.

Must be able to work at a computer keyboard.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

EO/AA Statement
In keeping with its Access and Excellence mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.
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