Harvard University
24-Feb-2023
Head of the PIRC/Lead Archivist
University Administration
61685BR
Job Summary
The Property Information Resource Center (PIRC) within Harvard University Planning and Design (HUPAD) is the principal archival repository for the records of Harvard University’s buildings and land. The PIRC actively works on behalf of the University to collect, organize, steward, and make accessible documentation from capital construction projects at Harvard University. PIRC collections and staff provide critical background research and material for campus planning, new construction projects, renovations, and maintenance to Harvard’s buildings.
The PIRC Manager will oversee all aspects of PIRC operations and its staff. Specific responsibilities include collections development, acquisitions, preservation planning, digitization projects, and leading process improvements. The Manager is a key liaison with university stakeholders in a dynamic and complex environment.
Position Description
Reporting to the Director of Planning Resources, Harvard University Planning and Design, this position’s duties will include:
Provide leadership to PIRC staff consisting of full-time and part-time archives professionals
Collaboratively develop team goals, and priorities in alignment with departmental goals.
Benchmark services to ensure operational processes are meeting the needs of stakeholders
Lead process improvement efforts for collection digitization, preservation, and maintenance in a proactive, team-oriented environment.
Ensure the delivery of high-quality customer and reference service to clients comprised of architects, engineers, construction project managers, facility managers, planners, and the University community.
Oversee workflows for reference, collections processing, and associated outreach, priorities, and goals.
Help troubleshoot and ideate solutions
Effectively build relationships across a decentralized university
Manage vendor selection, relationships, and payments
Hire and train staff and student workers in the use and handling of collections.
Oversee collection digitization projects
Provide guidance on appropriate collections housing and storage of physical, and digital collections
Oversight of the collections management system, The Museum System (TMS)
Responsibility for collections related record management processes - database, transmittals, recall, and life cycle of documents.
Identify, explore, and implement standards and technologies to support mission
Tracks statistics and generates reports on operations.
Basic Qualifications
MLS / MLIS degree with a concentration in Archives Management, Certified Archivist credentials, or equivalent work experience required
Minimum of six years of related experience
Experience with management of digital assets and data management systems
Staff supervisory experience required
Proficiency with MS Excel, MS Word, MS Outlook, MS Teams
Additional Qualifications and Skills
Experience with records management and archival appraisal
Strong customer service orientation and ability to collaborate effectively with a broad patron base.
Excellent written and oral communication skills.
Experience with Gallery Systems’ The Museum System and eMuseum
Experience and familiarity with the management of large-format architectural reproductions
Familiarity with architecture, construction documentation, project management, computer-aided design, and building information modeling helpful
Physical Requirements
Requires bending, lifting, and the ability to lift and carry rolls of drawings and up to forty (40) pounds.
Ability to work with dusty and dirty materials
Additional Information
Harvard University supports a hybrid workplace model which will actively support some remote work. Specific days and schedules for on campus work and remote work will be discussed during the interview process. Please note hybrid workers must reside in a state where Harvard is registered to do business (CA, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA).
Harvard University continues to place the highest priority on the health, safety and wellbeing of its faculty, staff, and students, as well as the wider community. Please note that all new employees will be required to provide confirmation of primary series COVID-19 vaccination upon hire, as detailed on our COVID-19 Vaccine Requirement Webpage. Harvard University Health Services employees and other health care individuals are also required to be up to date on vaccination as described by the CDC. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. Additional information regarding this requirement, exemptions, verification of vaccination status, and other related policies and resources may be found on the University’s COVID-19 Information Website.
Job FunctionLibrary
Location
USA - MA - Cambridge
Job Code386058 Library Manager
Sub-Unit
------------
DepartmentHUPAD
Time Status
Full-time
Salary Grade058
Union
00 - Non Union, Exempt or Temporary
Pre-Employment ScreeningEducation, Identity
Schedule
Full time. Monday through Friday. 35 hours per week.
Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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