City of Savannah

Records Management Program Coordinator - Municipal Archives
Salary 
$49,617.00 Annually
Location 
Savannah, GA
Job Type
Full-Time Permanent
Department
Municipal Records & Archives
Job Number
2300955
Closing
2/28/2023 11:59 PM Eastern
DESCRIPTION
BENEFITS
QUESTIONS
Purpose
A new year with new doors of opportunity to embrace YOUR new beginning! If you are seeking a rewarding career in a fast-paced work environment, career progression and the chance to learn from the best, then we want you!

If you are looking for a career with purpose the City of Savannah Municipal Archives department is seeking a highly qualified, customer focused Records Management Program Coordinator to join our team!  it's your season to take the next step and envision your career with us!

The Municipal Archives division collects, manages, preserves and makes accessible records documenting the City of Savannah’s history; administers the records management program and the City Records Center to increase the efficiency of City agencies and shares the City’s history with City employees, citizens and visitors through outreach activities. The Municipal Archives services reference requests from researchers and the general public which relate to archival and historical City records under its administration in the City Records Center. Research appointments are required for on-site research visits. For more information see Using the Archives.

The Municipal Archives shares the City’s history through a variety of public outreach activities, including tours of City Hall, permanent and rotating exhibits, and special programs. For more information see Public Programs.

 As the new Records Management Program Coordinator, your work is typically performed in an office, training room, records center, or records storage location. You will be responsible for coordinating the City of Savannah’s records management program.

We offer great pay, excellent benefits to include medical, dental, and vision plans, life insurance, employee/spouse/child supplemental life insurance, short-term disability, tuition reimbursement, wellness programs, deferred compensation plan (457 B), pension plan, flexible spending account, employee referral program, home purchase assistance and 12 paid holidays!

Women, Minorities, and Veterans Are Encouraged to Apply!
Essential Job Functions
Coordinates, assigns, and reviews work and establishes work schedules; maintains standards; monitors status of work in progress; inspects completed work assignments; answers questions; gives advice and direction as needed.
Prepares and maintains records and reports for internal and external purposes.
Coordinates records management functions, including records transfer/intake, storage, inventory management, implementation of records retention schedules, records retrievals, legal disposition of records, and maintenance of documentation regarding records management functions.
Prepares and revises department policies, procedures, forms, and literature regarding records management to help the Municipal Archives and City departments more effectively and efficiently manage public records and improve legal compliance.
Ensures compliance with local, state, and federal public records laws, rules, regulations, and retention schedules.
Maintains the records management inventory systems for the control and retrieval of information.
Provides advice on records management and conducts training and workshops across the City organization (in-person and virtually).
Coordinates requests for records retrievals; researches records and information as needed to respond to requests. 
Validates accuracy of data and corrects discrepancies in records tracking systems.
Collaborates with the Information and Technology Services department to identify, implement and maintain tools and solutions to support digital records management. 
Serves as a member of the Municipal Archives team that implements the department’s strategic direction, policies, objectives, and operational plan to ensure high quality service.
Trains and supervises interns and temporary staff.
Performs other related duties as assigned. 
Minimum Qualifications

Requires a bachelor's degree in Library Science (from an American Library Association accredited program), Computer Science, or Business Administration, or a records and information related field plus two (2) years of post-graduate experience in records management; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Requires the ability to work independently; prepare and deliver presentations; compile, organize, and analyze data; and strong computer skills.

Preferred Qualifications:

Knowledge of and experience with Georgia public records laws and state-issued retention schedules.
Experience and expertise using Microsoft Office Suite and SharePoint. 
Knowledge of and experience with records management software applications.
Past records management work in support of a government agency.
Institute of Certified Records Managers (CRM), ARMA Information Governance Professional (IGP), Academy of Certified Archivists (ACA), and/or Georgia Records Association (GRA) certification.

Must possess and maintain a valid state driver’s license with an acceptable driving history. 

Additional Requirements
Background investigation, including supervised drug screen, post offer/pre-employment medical screen; and verification of education, certifications, and licenses required prior to employment.
Additional Information
Knowledge of the principles, standards, and best practices of records management.
Knowledge of City and department policies, procedures, and activities.
Knowledge of modern office practices and procedures.
Knowledge of computers and other modern office equipment.
Skill in analysis, critical thinking, and decision making.
Skill in compiling information and preparing reports.
Skill in quality assurance and attention to detail.
Skill in the operation of computers and other modern office equipment.
Skill in public and interpersonal relations, and the ability to forge positive relations with co-workers and colleagues.
Skill in oral and written communication, including excellent listening skills, presentation and public speaking skills, and the ability to share information effectively to diverse groups.
Skill in establishing priorities and organizing work with the ability to handle multiple assignments in various stages in a fast-paced environment with changing priorities. 
Ability to respect and maintain confidentiality. 
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