Oregon State University Libraries | The Academy of Certified Archivists

Position Information
Department   Library (DLB)
Position Title   Manager 1-Archivist
Job Title   University Archivist
Appointment Type   Administrative/Professional Faculty
Job Location   Corvallis
Position Appointment Percent   100
Appointment Basis   12
Faculty Status   Regular
Tenure Status   N/A
Pay Method   Salary
Pay Period   1st through the last day of the month
Pay Date   Last working day of the month
Recommended Full-Time Salary Range   $60,288- $105,420
Position Summary
The University Libraries’ Special Collections and Archives Research Center (SCARC) is seeking a University Archivist. This is a full-time/part-time (1.00 FTE), 12-month, professional faculty position.

The University Archivist is a Professional Faculty position within the OSU Libraries’ Special Collections and Archives Research Center (SCARC) and reports to the Department Head. The University Archivist is responsible for several fundamental programmatic activities including records management, preservation, and access of university records with long-term historical or administrative value, accessioning, and arrangement and description. In collaboration with SCARC colleagues, the University Archivist fosters a culture of ethical, service-oriented stewardship of SCARC’s resources. The University Archivist supervises the Collections Archivist and the Records Manager and may be asked to represent SCARC on the Department Head’s behalf or serve as Acting Department Head (a responsibility shared with other SCARC faculty).

As the repository for and steward of the OSU Libraries’ rare and unique materials, SCARC builds distinctive collections in five signature areas: natural resources, the history of science, university history, Oregon’s hops and brewing history, and Oregon’s multicultural communities. These collections encompass manuscripts, archives, rare books, oral histories, photographs, ephemera, audio/visual materials, and electronic records. SCARC makes these resources available to the OSU community, Oregonians, and the larger community of scholars and independent researchers, and provides opportunities for teaching, inquiry, and learning.

Summary of Benefits: https://hr.oregonstate.edu/benefits/prospective-employee
To calculate our Total Rewards Package use this link: https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator
Position Duties
Primary Assignment (90%)
Oregon State University Libraries and Press (OSULP) faculty work strategically to support research and creativity, enhance learning and build community for the students, faculty and staff of Oregon State and for the citizens of Oregon. Their work has a demonstrable impact on the three main pillars of OSU’s mission: teaching and learning, research and inquiry, and outreach and engagement. OSU faculty apply specialized expertise from library and information science, archival studies, and related fields to ensure that the Oregon State community has rich, organized, affordable, accessible and inclusive information resources to help the OSU community learn new things, solve difficult problems, investigate important questions, and create knowledge. They also work to create or support the administrative and physical infrastructure that enables delivery of high-quality information services. OSU faculty support the educational mission of the university, both directly and indirectly, by building the dynamic, engaging collections, services, and spaces that foster independent inquiry and learning, and by creating experiential or other learning experiences. They develop and nurture relationships with colleagues, inside the library and out, to support and enrich their work and they participate in the shared governance of OSULP and OSU. They strive to understand the diverse communities they serve, and work to make OSULP an inclusive, just organization. To support all of this, OSULP faculty engage in regular, critical reflection on practice to understand the impact of their work and to dismantle harmful assumptions.

OSULP professional faculty are expected to focus between 80-90 percent of their FTE on performance in their primary assignment. Performance in the primary assignment is evaluated annually in a structured, reflective conversation between the faculty member and their direct supervisor.

Specific duties and expectations for the University Archivist include:

Management: 40%
Oversees and coordinates SCARC’s arrangement and description activities, setting high standards for archival description in keeping with professional best practices.
In consultation with the Collections Team and OSULP leadership, determines priorities, scope, and collecting strategy for university records.
Directs accessioning activities of university records for SCARC in collaboration with the Collections Team, including supervision of the collecting activities of the Records Manager and Collections Archivist.
Coordinates the final review of SCARC finding aids, submits new and updated finding aids to the Archives West database, and oversees the creation of catalog records for archival collections.
Coordinates and collaborates with the Records Manager and Collections Archivist to develop processes and procedures for the long-term preservation and access to records with historical or long-term administrative value, regardless of format (i.e. both physical and electronic).
Leads the development and implementation of ArchivesSpace within SCARC (currently underway). The University Archivist will ensure the needs, expectations, and standards of arrangement and description, accessioning, and management of university records are included in that process.

Library and archival expertise: 30%
Coordinates technical accessioning of new collection acquisitions in electronic formats.
Convenes the arrangement and description team and shapes that team’s discussions in consultation with department colleagues.
Processes and prepares finding aids for archival and manuscript collections.
Identifies materials, especially university records and publications, for digitization and online delivery.
Engages in outreach activities and trainings with campus groups to share information about SCARC and archival processes.
Assists the public services staff with reference and research consultations, primarily serving as a resource for inquiries pertaining to university records.
Seeks out and engages in anti-racist educational materials and trainings; engages in department wide, as well as team based, conversations regarding the implementation of anti-racist work into SCARC policies and practices; and develops and implements concrete action items regarding anti-racist work within SCARC, as well as this position’s duties.
Stays abreast of standards and best practices for equity, diversity, and inclusion in the description of archival collections, especially of under-represented and marginalized individuals and communities, and applies those principles in order to increase access and awareness of these materials.
Serves as OSULP representative to the Orbis Cascades Alliance Archives and Manuscripts Program

Supervision: 20%
Supervises two professional faculty, the Collections Archivist and Records Manager.
Oversees student processing projects and mentors undergraduate and graduate students who serve as student employees, interns, and volunteers.

Professional Activity: (10%)
Professional activity is an important professional value in libraries and archives. OSULP faculty serve as engaged participants in the shared work of the Libraries and Press and in the shared governance of Oregon State University. As faculty members at a land grant university, they engage in professional activity to shape and strengthen their skills and the library and archival professions in Oregon and beyond, and to benefit the citizens of Oregon. Professional activity is usually closely aligned with daily practice in the primary assignment, and should allow the faculty member to: 1) enhance their professional skill set; 2) share the expertise developed through their practice with colleagues in the library, on campus, and throughout their professional communities; and 3) engage in conversations and contribute to projects that will inform and enrich their practice. OSULP faculty may, from time to time, undertake professional activity that does not directly align with their primary assignment but that does tap an area of interest or expertise or willingness that they possess; these commitments, however, should not dominate their service portfolio.

OSULP professional faculty are expected to focus between 10 and 20 percent of their FTE on professional activity. They should be able to demonstrate the impact of their work on both personal and institutional levels.

The specific duties and expectations for the University Archivist include:
Participates in collaborative activities that may include service on committees for the OSU Libraries and the University.
Demonstrates collegiality by actively participating in the governance and decision-making undertaken by library faculty through the Library Faculty Association (LFA).
Actively engages in professional archival and library organizations in Oregon, the region, and/or nationally, such as Northwest Archivists and the Society of American Archivists.
Minimum/Required Qualifications
Master’s degree in library/information science from an ALA-accredited institution (or foreign equivalent) or an advanced degree in a related field that included coursework in archival theory and practice, OR Bachelor’s degree AND certificate from the Academy of Certified Archivists.
Demonstrated experience supervising employees, must include: hiring, training, evaluating, coaching, or mentoring.
Experience in processing and preparing finding aids for archival and manuscript collections.
Experience using archives collection management systems such as ArchivesSpace, Archon, or Archivist Toolkit.
Experience in relationship building with collection donors.
Knowledge of the procedures for technical accessioning of materials in electronic formats.
Knowledge of records management theory, standards/best practices, and technologies.
Ability to manage multiple projects simultaneously; this may include planning, coordinating, and implementing effective programs, complex projects, or service models.
Excellent oral communication, writing, research, and organizational skills, including the ability to problem-solve, and interpret and enforce policies through diplomatic, adaptable, and pragmatic approaches.
Demonstrated commitment to diversity, equity, and inclusion in interactions, practice, and relationships.
Demonstrated knowledge of standards and best practices for equity, diversity, and inclusion in the description of archival collections, especially of under-represented and marginalized individuals and communities, and demonstrated experience in the application of those principles in order to increase access and awareness of these materials.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions.
Preferred (Special) Qualifications
Experience in the oversight and maintenance of collection management systems such as ArchivesSpace, Archon, or Archivist Toolkit; experience working on these systems in conjunction with technical support, systems, and programming staff.
Demonstrated engagement in continuing education in the field; for example, through the Society of American Archivists, a regional professional group, or Library Juice Academy.
5 years of progressively more responsible experience as an archivist in an academic or research university setting.
Experience conducting outreach activities and trainings with stakeholder groups to share information about archival processes.
Experience providing public services in an academic or research university setting.
Working Conditions / Work Schedule
This position requires a clear and unambiguous commitment to compliance of all National Collegiate Athletic Association (NCAA) regulations for Division I (FBS) universities.   No
Posting Detail Information
Posting Number   P06395UF
Number of Vacancies   1
Anticipated Appointment Begin Date   07/01/2023
Anticipated Appointment End Date
Posting Date   01/23/2023
Full Consideration Date
Closing Date   02/19/2023
Indicate how you intend to recruit for this search   Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
When applying you will be required to attach the following electronic documents:

1) A resume

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

• Starting salary within the salary range will be commensurate with skills, education, and experience.
• The anticipated starting salary will be $75,508- $80,508.

For additional information please contact:
Tiah Edmunson-Morton at edmunsot@oregonstate.edu

OSU is committed to the health of our local and global community. All employees and students are required to comply with the university’s COVID-19 Vaccination Program. Please visit https://covid.oregonstate.edu/ for additional information about OSU’s plans for safety and success, as well as options for compliance with the vaccination program.

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

OSU will conduct a review of the National Sex Offender Public website prior to hire.
https://jobs.oregonstate.edu/postings/131155

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