Texas State Library and Archives

Division: Archives and Information Services
Position Title: Reference Archivist 

Work Location: 1201 Brazos - Austin, TX 78701

Working Hours: M-F 8:00 am-5:00 pm

Salary Group: B-14/ B-16

Classification No. 7405 - Archivist I/ 7407 - Archivist II

Job Posting No.00026724

Monthly Salary: $3200 - $4000 (Monthly)

Date Job Available: November 01, 2022

Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: Job Description - Reference Archivist (00026724) (taleo.net)

TSLAC is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age or disability in employment or in the provision of services, programs, or activities. For job opening inquiries or to request a reasonable accommodation under the Americans with Disabilities Act please contact the TSLAC Human Resources office by calling 512-463-5474.

Applications submitted to TSLAC may be subject to public disclosure, upon request, pursuant to the Texas Public Information Act.

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the fields no applicable MOS for Library Assistant or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply. Please call Human Resources at (512) 463-6564 with questions or foradditional information. Additional Military Crosswalk information can be accessed at http://www.hr.sao.state.tx.us/Compensation/MilitaryCrosswalk/MOSC_Inform...

Reference Archivist I: $3200 - $3400

SUMMARY
Performs routine (journey-level) archival reference work. Work involves conducting research; providing information and materials in response to requests. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.

ESSENTIAL TASKS
Provide basic information and reference assistance to patrons of the Texas State Archives
Participate in the development of program goals and objectives in the area of assignment
Enforce reference room security regulations
Assist with redaction of restricted records, which may include disturbing images or information
Assist with archival workshops and seminars for staff and patrons
Prepare or revise inventories, indexes, and finding aids that facilitate access to records
Perform related work as assigned
Attend work regularly and in accordance with agency leave and attendance policies
Comply with all applicable agency policies and procedures, including safety and standards of conduct

NON-ESSENTIAL TASKS
Participate in special projects
Assist in collection development and preservation
Assist in the preparation of reports, manuals, and publications
Assist with tours, orientations, workshops, and other presentations about holdings 

Reference Archivist II: $3400 - $4000

SUMMARY
Performs moderately complex (journey level) archival reference work. Work involves conducting research; providing information and materials in response to requests. Works under general supervision, with limited latitude for the use of initiative and independent judgment.

ESSENTIAL TASKS
Provide professional reference assistance to patrons of the Texas State Archives
Participate in the development of program goals and objectives in the area of assignment
Enforce reference room security regulations
Assist with redaction of restricted records, which may include disturbing images or information
Plan and conduct archival workshops and seminars for staff and patrons
Prepare or revise inventories, indexes, and finding aids that facilitate access to records under general 
supervision
Perform related work as assigned
Attend work regularly and in accordance with agency leave and attendance policies
Comply with all applicable agency policies and procedures, including safety and standards of conduct

NON-ESSENTIAL TASKS
Assume lead responsibilities in special projects
Assist in collection development and preservation
Prepare reports, manuals, and publications
Provide tours, orientations, workshops, and other presentations about holdings
May train others

Reference Archivist I: $3200 - $3400

MINIMUM QUALIFICATIONS
Master’s degree from an accredited college or university in library science or archives
Experience providing archival reference assistance utilizing original records, public records or manuscripts 
collections
One year public service experience in a library or archives setting
Experience using word processing, database and spreadsheet applications
Ability to multi-task, set priorities and perform work independently 
Ability to write articles, reports, or annotations
Ability to communicate effectively both orally and in writing
Ability to make public presentations
Ability to handle several reference queries simultaneously in a high stress environment
Ability to view disturbing images or information
Ability to perform intensive historical research 
Familiarity with state and local government records
Ability to move boxes weighing up to 40 pounds, kneel, lift, carry, push carts, climb stools or ladders, and sit or stand for extended periods of time.
Knowledge of library and reference tools, techniques, and services
Knowledge of standard research sources
Knowledge of computer-assisted search theories and techniques

PREFERRED QUALIFICATIONS
Experience providing professional reference assistance utilizing genealogical resources
Experience providing professional reference assistance utilizing state and federal government publications
Experience responding to requests submitted under the Texas Public Information Act
Experience or knowledge of standard archival processing techniques
Considerable knowledge of U.S. and Texas history and government, as demonstrated in a work 
environment
College coursework in or additional Master’s degree in Texas history or U.S. government
Experience making oral presentations to groups of varying size and demographics 
Familiarity with the SIRSI integrated library system
Coursework in archival administration 
Certified Archivist designation 
Ability to speak, read, and write Spanish or German

OTHER REQUIREMENTS & INFORMATION
College transcripts (undergraduate and graduate) must be submitted at the time of application
Occasional overtime work, including night and weekends may be required
Must submit writing sample with application; sample should reflect professional business style and be no 
more than 500 words in length
In-basket exercise will be given at time of interview
Criminal history check will be required upon contingent offer
Ability to work in a non-smoking environment

SUPERVISION
Reports to Team Lead, Senior Reference Archivist, and is supervised by Information Services Supervisor

Reference Archivist II: $3400 - $4000

MINIMUM QUALIFICATIONS
Master’s degree from an accredited college or university in library science or archives
Two years of full-time work experience providing archival reference assistance utilizing original records, public records or manuscripts collections 
Two years public service experience in a library or archive setting
Experience using word processing, database and spreadsheet applications
Ability to multi-task, set priorities and perform work independently 
Ability to write articles, reports, or annotations
Ability to communicate effectively both orally and in writing
Ability to make public presentations
Ability to handle several reference queries simultaneously in a high stress environment
Ability to view disturbing images or information
Ability to perform intensive historical research 
Familiarity with state and local government records
Ability to lead the work of others
Ability to move boxes weighing up to 40 pounds, kneel, lift, carry, push carts, climb stools or ladders, and sit or stand for extended periods of time
Knowledge of library and reference tools, techniques, and services; of standard research sources; and of 
computer-assisted search theories and techniques

PREFERRED QUALIFICATIONS
Experience providing professional reference assistance utilizing genealogical resources
Experience providing professional reference assistance utilizing state and federal government publications
Experience responding to requests submitted under the Texas Public Information Act
Experience or knowledge of standard archival processing techniques
Considerable knowledge of U.S. and Texas history and government, as demonstrated in a work 
environment
College coursework in or additional Master’s degree in Texas history or U.S. government
Experience making oral presentations to groups of varying size and demographics 
Familiarity with the SIRSI integrated library system
Coursework in archival administration 
Certified Archivist designation 
Ability to speak, read, and write Spanish or German

OTHER REQUIREMENTS & INFORMATION
College transcripts (undergraduate and graduate) must be submitted at the time of application
Occasional overtime work, including night and weekends may be required
Must submit writing sample with application; sample should reflect professional business style and be no 
more than 500 words in length
In-basket exercise will be given at time of interview
Criminal history check will be required upon contingent offer
Ability to work in a non-smoking environment

SUPERVISION
Reports to Team Lead, Senior Reference Archivist, and is supervised by Information Services Supervisor

Page last modified: September 29, 2022
https://www.tsl.texas.gov/jobs/refarch