Document Management and Passport Services Manager
DOCUMENT MANAGEMENT AND PASSPORT SERVICES MANAGER – 30978-1A
Updated: Feb 7, 2022
Location: UC Irvine Campus
Department: Transport & Distribution Svcs
Job Opening ID: 30978
Reports To: Assistant Director
Working Title: Document Management and Passport Services Manager
Department: Transport & Distribution Svcs
Bargaining Unit: 99
FLSA: Exempt
Payroll Job Code: 004710
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F
Employee Class: Career
Position Summary:
The Division of Finance and Administration (DFA) provides services and support to over 50,000 students, faculty, and staff with the mission of advancing UCI’s brilliant future and the vision of becoming world-class campus partners. DFA serves the university as planning partners, problem solvers, and solution providers—striving to make it as easy as possible for people to get the services they need, when they need them. UCI Transportation and Distribution Services oversees all transportation planning, parking, and mail services at the University of California, Irvine. UCI Transportation has an environmental commitment to reduce greenhouse gas emissions from all vehicles traveling on and around the UCI campus. This commitment to reduce costs and emissions is at the heart of every program and service offered to the UCI campus community.
Supervises the day-to-day operations of the records management program, including electronic personnel records systems (PROS) and passport services. Ensures quality control and compliance with established standards and procedures. Assigns, monitors and reviews progress and accuracy of work of records management staff. Works on complex records management issues on behalf of internal and / or external customers including requests for production of documents and retention practices.
Compensation Range:
$72,600.00
Department Website:
Required:
- Bachelor’s degree in related field and / or equivalent experience.
- Minimum of five years’ experience in a document imaging and content operations.
- Advanced knowledge of records management principles and practices, including personnel records and redaction and retention policies. Advanced experience with automated storage and retrieval systems, and electronic records. Advanced organizational skills and ability to multi-task with demanding timeframes. Interpersonal skills to effectively motivate others and manage performance. Skills to evaluate issues and identify resolutions. Communication skills: both verbally and in writing. Ability to effectively manage multiple priorities.
Preferred:
- Certified Archivist (CA) and / or Certified Records Manager (CRM) preferred. Passport Acceptance Agent Certification preferred.
- Knowledge of federal, state regulations and system-wide UC policies and procedures to ensure compliance. Thorough knowledge of the campus, its vision, mission, programs, policies, achievements and infrastructure. Knowledge of University policies and procedures relating to document management and US passport services.
Special Conditions Required:
Subject to background check. Must have a vaild California Driver’s License and subject to the California DMV Employer Pull Notice (EPN) Program. Must comply with UC vaccine policy. Ability to work in hybrid onsite & remote work environment.
Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.